Data loss is a major threat in any business. Everyday, you generate documents and spreadsheets, view pictures, charts, presentations, send out emails, log on or browse websites and save data from these activities into your computer’s hard disk. As storage capacities of hard disks grow, the volume of electronic data you save also increases, making it crucial for your business to have a safe and reliable backup system for those files.
Data loss may occur when your PC suffers a hard disk failure due to a number of reasons including the following:
Your hard disk is composed of delicate components that may be easily damaged by accidental hitting, bumping, kicking or any kind of blunt force applied on your PC. It may also suffer damage from overheating or sudden surges of electricity. Physical damage to some sections of your hard disk, also known as bad sectors, may cause hard disk failure. A bad sector is usually accompanied by clicking sounds inside your PC as the head tries to read the damaged area several times as a result of failed attempts.
Your hard disk may also crash due to a defective spindle or other loose components. Clicking sounds also indicate mechanical failure and should serve as a warning that your hard disk may crash soon along with all your important data.
Files containing virus, spyware, or adware can trigger hard disk failure. Virus attacks often lead to lost or damaged files or a failure in the logical system of your PC. The logical system refers to the partitioned drives assigned as C, D, E, F and G. In which case, saving copies of your files in another drive of the same PC may not be a safe way to back up your data. Oftentimes, when your PC is infected with a virus, the only way to get rid of the malicious file is by restoring the original configuration of your PC and re-installing the hardware drivers that came with it. Re-installation, however, results in the loss of applications installed and data files that have been saved in your hard disk.
A cardinal rule in data protection is to back-up data regularly and keep a duplicate of your data safe in another location. External hard drives, recordable CDs, flash drives, and zip drives are some of the usual ways people back up their data. While each option has its own benefits and disadvantages, all of these are still susceptible to permanent loss in case of fire or theft. A more reliable solution for data backup is to store copies of your files in a secure and online remote location to prevent any of the causes of hard disk failure or data loss in your premises from affecting it simultaneously. A remote backup system costs less than purchasing zip drives and CD burners, and your provider takes care of maintaining its system so that you can focus your time and attention on your business.